Safely backup media collection

Hello all,

I am going to be moving to a new country and i need to take my entire media collection of movies, personal family videos, shows etc with me. I have a massive gaming tower with x4 WD RED NAS 4TB drives, which hold the bulk of my media and plex collection. They are very precious to me and i want to be able to back them up easily and safely to a external HDD i have. I have my Plex drive drive pooled to these 4 drives to combine one large virtual drive to save all media to them and using stablebit drivepool software to do a software duplicate/backup on the pool incase any data is lost, but i dont want to only rely on that.

In closing, i need to know what the important steps are in preparing my PC and all my precious hard drives for a very long 16 hours trip around the world so i dont get there and everything i have is gone forever.

Any software recommendations to easily backup all my media to my external so i have a 2nd physical backup.

(side note, im moving to a very large shared family home 6k SQ ft with thick cement walls, and 2 levels, i need to know what is the BEST network/wifi solution for this without loss of signal or internet speed and wan speed, the entire home will share my plex server, want to play bluray rips within home network without quality loss or lag which i currently do now at home, but i dont think my Netgear Nighthawk router R7000 will work well in this new large place)

Thank you all, if i was not clear about anything please feel free to ask.
Reply to kelsey.poe
13 answers Last reply
More about safely backup media collection
  1. Commercial movies are not irreplaceable. They may be inconvenient to replace in Plex but not unavailable (generally). I would find the unique things like family videos and burn them to optical media (2 copies). Hand carry the optical media. The next lower tier, backup to a USB drive and pack it in the original vendor packing materials. Finally remove the drives from the case, label them for location and connection (also document with photos) and individually pack the disks in ESD bags then wrap with ESD bubble wrap. Pack those in individual boxes.

    HD streaming is best done via a wired connection. There may not be a WIFI solution for your streaming, since you may have to have multiple access points and to do that you need wired connectivity. If you have wired connectivity, you can just wire the TV.
    Reply to kanewolf
  2. Aside from making backups of the files, I suggest you remove the drives from the system as well as any cards that may come loose like the video cards and pack them in some protective cases. Last thing you need is someone tossing your PC box around, having something come loose and destroy your motherboard/data/etc...

    For the new place, solid cement walls will kill a WiFi signal very quickly. Nothing you can do to stop that. You would need to use powerline networking or wiring for ethernet. Maybe AC will work better than N or G, but every WiFi router and AP I have used, including some nice corporate ones did not pass at all through heavy walls. Had an office in the basement of a hospital and you can stand in the doorway to get a WiFi signal, walk in 5 feet, no signal at all.
    Reply to hang-the-9
  3. What about a backup software, that i can simply select the drives/files i want backup/moved properly over to my external HDD, or would a copy + paste files suffice ?

    Any handly programs to use to make the organization and process easier, something that may auto backup any new files added to a selected directory for example ?

    thank you
    Reply to kelsey.poe
  4. hang-the-9 said:
    Aside from making backups of the files, I suggest you remove the drives from the system as well as any cards that may come loose like the video cards and pack them in some protective cases. Last thing you need is someone tossing your PC box around, having something come loose and destroy your motherboard/data/etc...

    For the new place, solid cement walls will kill a WiFi signal very quickly. Nothing you can do to stop that. You would need to use powerline networking or wiring for ethernet. Maybe AC will work better than N or G, but every WiFi router and AP I have used, including some nice corporate ones did not pass at all through heavy walls. Had an office in the basement of a hospital and you can stand in the doorway to get a WiFi signal, walk in 5 feet, no signal at all.


    wow, ok cool, great information. So im thinking maybe ill just do hardline ethernet with Ubiqity AP's in certain areas ? that would probably offer best speed and coverage right ?

    As for the hard drives, i should take them out of the computer tower and buy one of those Hard drive shipping kits sold on amazon ?

    i like this one i think ? https://www.amazon.com/dp/B01K4HPCLA/ref=sspa_dk_detail_1?psc=1

    and then i guess just put the HDD's in protective static bags and put them down into the cushioned bay slots of the shipping case ?

    Sorry so many questions, so much stuff i gotta take care of before this move in 4 months + a wedding lol.
    Reply to kelsey.poe
  5. kanewolf said:
    Commercial movies are not irreplaceable. They may be inconvenient to replace in Plex but not unavailable (generally). I would find the unique things like family videos and burn them to optical media (2 copies). Hand carry the optical media. The next lower tier, backup to a USB drive and pack it in the original vendor packing materials. Finally remove the drives from the case, label them for location and connection (also document with photos) and individually pack the disks in ESD bags then wrap with ESD bubble wrap. Pack those in individual boxes.

    HD streaming is best done via a wired connection. There may not be a WIFI solution for your streaming, since you may have to have multiple access points and to do that you need wired connectivity. If you have wired connectivity, you can just wire the TV.


    How do i backup my files to my external hard drive do i just simply copy + paste or is there any software to help organize and auto backup any new files that are added ?

    Thanks
    Reply to kelsey.poe
  6. kelsey.poe said:
    hang-the-9 said:
    Aside from making backups of the files, I suggest you remove the drives from the system as well as any cards that may come loose like the video cards and pack them in some protective cases. Last thing you need is someone tossing your PC box around, having something come loose and destroy your motherboard/data/etc...

    For the new place, solid cement walls will kill a WiFi signal very quickly. Nothing you can do to stop that. You would need to use powerline networking or wiring for ethernet. Maybe AC will work better than N or G, but every WiFi router and AP I have used, including some nice corporate ones did not pass at all through heavy walls. Had an office in the basement of a hospital and you can stand in the doorway to get a WiFi signal, walk in 5 feet, no signal at all.


    wow, ok cool, great information. So im thinking maybe ill just do hardline ethernet with Ubiqity AP's in certain areas ? that would probably offer best speed and coverage right ?

    As for the hard drives, i should take them out of the computer tower and buy one of those Hard drive shipping kits sold on amazon ?

    i like this one i think ? https://www.amazon.com/dp/B01K4HPCLA/ref=sspa_dk_detail_1?psc=1

    and then i guess just put the HDD's in protective static bags and put them down into the cushioned bay slots of the shipping case ?

    Sorry so many questions, so much stuff i gotta take care of before this move in 4 months + a wedding lol.


    Yes if you can wire the place with cable, best thing. That is a good looking case for the drives, should work great. Keep in mind airport security may wonder what is in there.
    Reply to hang-the-9
  7. How is all of this stuff traveling? You are flying no doubt. How do you plan to ship the computer chassis, the separate package of hard-drives, and what all else? Reason for asking: in another board, a person arrived in France from the US (I believe), his computer per se made it, however all of his boxes of CDs, DVDs - are still lost at this writing.
    Reply to RolandJS
  8. If at all possible, have the DVDs and hard-drives with material that absolutely cannot be replaced fly with you -- you in Economy or First Class, and the material in the cargo bay, with the bag, very carefully packed, labelled thoroughly inside and outside, to head off Murphy's Law. The only weaknesses in this plan is: hopefully the bag gets through check-in and on your plane and hopefully you retrieve the bag from luggage retrieval belt.
    Reply to RolandJS
  9. hang-the-9 said:
    kelsey.poe said:
    hang-the-9 said:
    Aside from making backups of the files, I suggest you remove the drives from the system as well as any cards that may come loose like the video cards and pack them in some protective cases. Last thing you need is someone tossing your PC box around, having something come loose and destroy your motherboard/data/etc...

    For the new place, solid cement walls will kill a WiFi signal very quickly. Nothing you can do to stop that. You would need to use powerline networking or wiring for ethernet. Maybe AC will work better than N or G, but every WiFi router and AP I have used, including some nice corporate ones did not pass at all through heavy walls. Had an office in the basement of a hospital and you can stand in the doorway to get a WiFi signal, walk in 5 feet, no signal at all.


    wow, ok cool, great information. So im thinking maybe ill just do hardline ethernet with Ubiqity AP's in certain areas ? that would probably offer best speed and coverage right ?

    As for the hard drives, i should take them out of the computer tower and buy one of those Hard drive shipping kits sold on amazon ?

    i like this one i think ? https://www.amazon.com/dp/B01K4HPCLA/ref=sspa_dk_detail_1?psc=1

    and then i guess just put the HDD's in protective static bags and put them down into the cushioned bay slots of the shipping case ?

    Sorry so many questions, so much stuff i gotta take care of before this move in 4 months + a wedding lol.


    Yes if you can wire the place with cable, best thing. That is a good looking case for the drives, should work great. Keep in mind airport security may wonder what is in there.


    yeah well im going to be putting all my stuff and hardware on a shipping container/pallette, will not be taking this through the airport with me.
    Reply to kelsey.poe
  10. RolandJS said:
    How is all of this stuff traveling? You are flying no doubt. How do you plan to ship the computer chassis, the separate package of hard-drives, and what all else? Reason for asking: in another board, a person arrived in France from the US (I believe), his computer per se made it, however all of his boxes of CDs, DVDs - are still lost at this writing.


    i plan on using a shipping company, shipping container by sea, port to port.
    Reply to kelsey.poe
  11. I am using Stablebit Drivepool software, right now, that does software duplication of ALL my files in the pool x2 so if i lose anything it can rebuild it, however im running out of space, because of the duplication. i only have about 1.8 TB left, im trying to decide if i turn off the duplication to gain more space. i have like 7 TB of files, x2 thats a little over 14 TB so im running low, if i cut off duplication i will gain alot more space, but im very afraid to make a mistake and mess everything up. i need like step by step instructions to follow to prevent a mistake.

    I have a 6 TB external HDD, im thinking about copy +paste my files into it as a backup ? does anyone know if this is a good idea, and if there is any software that i can say backup everything from this particular drive and mirror it to my external drive, that way anytime i delete or add files it will auto make the changes on the external without me having to organize files in 2 different locations hoping i dont miss anything.

    Thank you all for ur help and advice.
    Reply to kelsey.poe
  12. Is there a way you could carry one ext HD in your carry-on? That ext HD would have anything / everything you absolutely must have -- full images or folder/file images depending upon how you saved your stuff.
    Reply to RolandJS
  13. RolandJS said:
    Is there a way you could carry one ext HD in your carry-on? That ext HD would have anything / everything you absolutely must have -- full images or folder/file images depending upon how you saved your stuff.


    yes well i was thinking of putting the External HDD with the backup in my suitcase, and the big server tower with all the HDD's will be in a container/ sea shipping company. but they do throw those suit cases around pretty hard so im not sure if i should keep it in my suit case.

    I need to learn about to backup everything proper, with images, im not sure where to start. I really only mainly care about my Plex media server settings and all my files. The operating systems will probably be re-installed from scratch at somepoint in the near future, probably getting a new PC a few months after moving to new place.

    Simple copy + paste of my files onto extneral HDD and be done with it ? i know where is a way for the select drive to be mirrored to an external that way it automatically changed and updates.
    Reply to kelsey.poe
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